DATE:
December 10, 2007
TO: Rectors and Priests-in-Charge
(with original Delegate Certificate)
FROM: The Very Rev. Christopher D. Hofer,
Secretary of Convention
SUBJECT: Delegate Certificates for Election of
Delegates to the November 2008 Diocesan Convention
The 142nd Convention of the Diocese of Long Island will
convene on Friday and Saturday, November 14th and 15th,
2008 at the Melville Marriott. Completed delegate certificates
are to be filed at the Diocesan Office (Attention: Convention
Secretary) no later than March 8, 2008,
as required by Canon. The Diocese will be electing a Bishop
Coadjutor in early 2009, thus, those delegates for the 142nd
Convention will also be delegates for the special electing
convention. Remember, in order to vote at Convention, parishes
must have completed delegate certificates, audits and parochial
reports. Those parishes with incomplete or unfiled information
will forfeit the rights of its lay delegates.
Please consider scheduling these elections at one of your
next Vestry or Bishop's Committee meetings so as to comply
with the deadline and allow sufficient time for the Diocesan
Office to update its records. In this way, you and your
lay delegates will be assured of receiving all material
related to Convention in a timely manner. Please
note that Convention mailings will be sent only via
email when an email address is provided. Please
have nancy@dioceseli.org
added to all address books so as not to block any Convention
related communications which will come from her. Electronic
communication has proven to be more efficient and cost effective.
Enclosed you will find a delegate certificate prepared
specifically for your church with the number of delegates
to which your church is entitled written at the top of the
certificate. This number is calculated on the basis of the
number of adult communicants in good standing reported on
your most recent parochial report. Please do not elect more
delegates than indicated and complete all the required information
on the form; Youth delegates must be 18 years of age or
under. They have “seat and voice” but no vote.
Please remember to enter the name and address of your youth
delegate in the designated area of the certificate or write
"none." Following the election of your delegates,
please certify their credentials by signing the certificate
where indicated and have your vestry clerk or Bishop's Committee
secretary sign the certificate as well. Improperly completed
certificates will be returned; therefore, please review
the certificate carefully before mailing to the Diocesan
Office. Please retain a copy of the completed
certificate for your records.
This is also a good time -- given the many annual elections
which take place at this time of year -- to provide the
Diocesan Office with a current listing of your vestry members
(including mailing addresses, email addresses and phone
numbers). Please include your parish secretary or administrator
to facilitate our communication. It is only through your
cooperation in this matter that the Diocesan Office is able
to provide appropriate individuals at your church with regular
Diocesan communications.