DATE: December 14, 2015
TO: Rectors and Priests-in-Charge, Vestries and Bishop's Committees
FROM: The Rev. Karen Davis Lawson, Secretary of Convention
SUBJECT: Notice of November 2016 Diocesan Convention and Election of Delegates
Even though our 149th Convention adjourned only a few weeks ago, it is already time to elect your parish’s delegates to the 2016 Diocesan Convention. In accordance with Title II, Canon 4 of the Canons of the Diocese of Long Island, I am announcing that the 150th Convention of the Diocese of Long Island will convene on Friday and Saturday, November 11th and 12th, 2016 at the Melville Marriott Long Island Hotel. Also as required by that Canon, I announce that completed delegate certificates are to be filed at the Diocesan Office (Attention: Secretary of Convention) no later than March 15, 2016.
It is important to remember that, in order to vote at Convention, parishes must have completed delegate certificates, audits and parochial reports. Those parishes with incomplete or unfiled information will forfeit the rights of its lay delegates. Enclosed is a list of delinquencies from past years that must also be filed in order for lay delegates to have a seat and vote.
Please consider scheduling these elections at one of your next Vestry or Bishop's Committee meetings so as to comply with the deadline and allow sufficient time for the Diocesan Office to update its records. In this way, you and your lay delegates will be assured of receiving all material related to Convention in a timely manner.
Enclosed you will find a delegate certificate prepared specifically for your church. The number of delegates to which your parish is entitled is calculated on the basis of the number of communicants in good standing as reported on the 2015 Parochial Report (Page 2, Line 3), and as outlined in the following table:
|Communicants in Good Standing
(2014 Parochial Report, Page 2/Line 3)
|Number to Elect
|0 – 300
||1 delegate, 1 alternate
|301 – 500
||2 delegates, 2 alternates
|501 and Above
||3 delegates, 3 alternates
Please do not elect more delegates than your congregation is allowed according to the table above. Per our Constitution, Lay Delegates must physically reside within the bounds of the diocese; per our Canons, Youth Delegates must be under 18 years of age. Please remember to enter the name, address and date of birth of your youth delegate in the designated area of the certificate or write "none." Following the election of your delegates, please certify their credentials by signing the certificate where indicated. Improperly completed certificates will be returned; therefore, please review the certificate carefully before mailing to the Diocesan Office. Please retain a copy of the completed certificate for your records.
As certificates are received, they will be recorded on the Diocesan Website's Convention pages (www.dioceselongisland.org/convention). Please check this site to ensure receipt of your church's certificate.
This is also a good time, given that many annual elections take place at this time of year, to provide the Diocesan Office with a current listing of your vestry members (including mailing addresses, email addresses and phone numbers). Please include your parish secretary or administrator to facilitate our communication. It is only through your cooperation in this matter that the Diocesan Office is able to provide appropriate individuals at your church with regular Diocesan communications.
Once again, thank you for your prompt attention to this request and I look forward to working with all of you at our next Diocesan Convention.